Development Services Providing by Author to NGOs in Bangladesh

ABOUT THE AUTHOR’S WORK

The author’s has been preparing the documents for the Non-Government Organizations (NGOs) are project proposal, concept note, Expression of Interest (EOI), system development, monitoring tools, reports, etc. It provides information about national and international donors so that the NGOs can prepare documents and apply for funding. The purpose of the work is to help the NGOs to secure funding and contribute to the financial sustainability. It has been perceived that the beneficiaries of the NGOs have the right to receive services. To help receive the funds the author has been preparing quality documents for the NGOs so that they can raise fund to deliver sustainable services to their poor and hard core participants or beneficiaries. The author also involved to evaluate the donor-funded projects to help the NGOs to oversee the impact of the implemented programs and projects.

           

PROBLEM CONTEXT OF SMALL NGO

Generally, thousands of NGOs work in Bangladesh with registration from Social Welfare or Department of Women Affairs or Family Planning and in few cases from NGO Affairs Bureau. However, in cases they strive to contribute to the development with their own financial resources. Almost all the NGOs are contributing to development but they lack funding in response to the community needs. Some of the NGOs provide their services on a voluntary basis due to funding shortage. As a result, they fail to retain their skilled staff. These NGOs try to get the donors’ fund. But it has been observed that due to a lack of skills in designing and developing new project and writing quality project proposals they frequently fail to mobilize fund from the aid industry and gradually become so much disappointed that they sometimes think of closing down their operation.

AUTHOR VISION

To produce quality documents that help the NGOs in Bangladesh raise fund from the internal and external donors as well as increase strengths and image.

 

AUTHOR OBJECTIVES

-              To gather donor information and disseminate the same among the NGOs in touch with the AUTHOR;

-              To increase the fund flow of the NGOs through designing and developing new projects and writing fund-raising documents that fulfill the donors’ interest;

-              To help build capacity of the NGOs;

-              To increase the strengths of the NGOs; and

-              To evaluate of donor-funded projects.

WORKING DIMENSIONS:

1.    Capacity Building

2.    Assist in fund raising.

3.    Continuous Consultancy.

4.    Information gathering and dissemination.

5.    Maintaining close working relationship.

6.    Permanent relation building

AUTHOR ACTIVITIES:

a)    Preparing Documents for NGOs:

·  Concept Paper

·   Project Proposal (PP)

·   Letters to donors (to know the interest of funding);

·         Expression of Interest (EOI)

·         Project Evaluation

b)    Other fund-raising  documents:

· Annual Report: Annual report is a document that plays an important role in raising fund. Most donors provide fund to the NGOs that submit copies of their annual reports as proof of efficiency in report preparation. Donors need the reports to see if the NGOs have experience in program operation. They also need it because a “report is the mirror of an organization”.

·  Donor Report: The NGOs that receive fund need to prepare and submit the reports to fulfill the donors’ requirement. Producing a quality report is essential for brightening the image and impression of an organization.

·  Brochure: Brochure is a document that provides all information about an organization in a very concise form. Donors seek this document to get an overview of organizational activities. Sometime, it serves the purpose of the NGO profile.

·  Program Guideline/Operational Manual: All designed projects or the projects in operation should have operational guidelines or manuals which help the NGOs to implement organizational activities efficiently. The NGOs should have this document for each project.

·    Policy Development:

-       Personnel Policy

-       HRD Policy

-       Administrative Policy

-       Gender Policy

-       Financial Manual/policy

-       Strategic Planning

c)     Continuous Consultancy: The AUTHOR provides continuous consultancy to the NGOs on a contractual basis. It provides support for developing policy, procedure and system, and tracking the program outputs, need assessment, program design, proposal writing, planning and implementing programs such as Savings and Credit, Institution Building, Social Forestry, Nursery, Homestead Gardening, Gender and Development, Rights, Training, Livelihood Security, Food Security, Good Governance and Local Government. Other important issues such as Management, Team Building, Monitoring and Evaluation and Performance Management may also be considered under consultancy.

WORKING CONDITIONS :

1)    For permanent consultancy and relation building the NGOs are required to send/submit applications to the AUTHOR for enlistment.

2)    An MOU will be prepared and jointly signed.

3)    The NGOs will assist the AUTHOR to conduct the assessment of organizational strengths and weaknesses.

4)    The NGOs will provide all necessary information in relation to fund raising, system and policy development.

5)    They will also help the AUTHOR by organizing sharing sessions, workshop and need assessment.

6)    The AUTHOR may need to visit the NGOs willing to receive consultancy and to perform necessary tasks related to document preparation.

7)    Both the AUTHOR and the NGOs shall maintain close relation for continuous sharing of information with each other.

8)    The AUTHOR will play the role of a consultant providing services.

9)    The NGOs will bear all costs related to donor communication such as mail, email, printing and photocopy.

Tweet